Finding landlords – Expand your letting agency portfolio in 5 steps

Finding landlords

Finding new landlords is the biggest challenge for letting agents and property managers. For most letting agencies and rental managers, finding tenants in today’s rental market is easier than finding landlords. So how can you increase your marketability as a letting agency to new landlords? Well there are a number of housekeeping procedures that some letting agents fall behind on which we will discuss below. These can improve marketability to new landlords and help in finding landlords to expand an agency’s portfolio.


1. Advertised properties on portals

A lot of landlords today look through property portals to try and estimate what their property will achieve on the market prior to it being available. They will look at properties in the area, pictures, descriptions etc. So it is very important that your listed properties are looking their best.  Have a detailed property description, mind your typos, make sure your pictures are professional and not taken from a low mega pixel digital camera.  I would also strongly advise against night time photos. Even if the market is busy and you know that if it was listed without pictures you would still get a dozen showings in 48 hours ensure every listing is as professional as possible.  

2. Profile Page about your letting agency

Once again landlords are busy looking through portals and having a profile with 2 lines of text is just lazy. I am not saying list a page full of text but put some thought into what your services are and what makes your rental agency stand out against the busy crowd. If there is possible to upload thumbnails of the staff, do it. This is a service business and that means it’s a people business so let landlords know who you are.

3. About us

This is similar to the above and is also relevant to your website. There are a lot of property websites that I visit and I can’t find out any information on the staff in the agency. Have they experience? Who are they? Have they been working in the industry long? This is all information that potential landlords really love to know.  So why not really sell yourself here?

4. Services

We provide a full letting and property management service. This sometimes is as much information that is on a letting agencies profile or website and it’s not going to get you a large volume of inbound inquiries.  List your services and if there is something that makes you stand out list it. Do you provide Digital Inventories on all your let properties? Do you offer a landlord free online account login on all managed properties? Free energy certs on all rentals? If there is something you can offer or currently offer that makes you stand out let potential landlords know about it.

5. Testimonials

In the information age that we live in there is nothing more appealing than customer testimonials in finding landlords. Now a written testimonial by Jack Smith is good but landlords may think is it genuine? A picture of Jack Smith beside his testimonial is more powerful. You can take this to the next level and include a small video clip of Jack Smith giving a testimonial. One of my favourite types of testimonials I am seeing now is Jack Smith leaving a testimonial on a Facebook page. Extract this and post it on your website and link it to your Facebook page. This way your new landlords can see its genuine and also might Like your Facebook page.


Following this list can only increase your brand and image as a  excellent and trustworthy letting agent or property manager. I would love for you to tell me what number 6, 7 or even 8 could be on this list so why not comment and let me know? Finding landlords is not easy but I hope this list will allow you find more. 

As always, please feel free to share and ask any questions you may have.

Letting agents software  

by Andreas Riha

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