The Rentview team have been busy listening to what our letting agency customers wanted and have made changes and additions to our software.
Rentview.com letting agency software new feature roll outs (by Rentviewsoftware)
As always let us know what you think…
This weekend saw the new design of the property profile page being released. We have been busy listening to our users who have asked for an even quicker way in reconciling rental payments as received and paid to landlords.
Now agents can do all of these tasks on the Property Profile Page. However if a rental payment due needs to be edited or history viewed this can still all be done through the Schedule page.
Managing financials
Once your rental payment is received you can process it from your Rentview account to the landlords here also. It will now show the deductions to be taken and held from the rent. You can also click through to the invoice page to add/edit or delete any payments from this invoice. As with the rental schedule page you can also click through to the Statement page to view history etc.
Property Notes
Lastly you can also now add notes to the property which are date stamped with which ever agent left the notes. These notes are for internal use only.
To find out more about how Rentview’s letting agency software can help your letting agency enquire at info@rentview.com
by Rentview
Lease document sharing from Rentview on Vimeo.
As part of Rentview’s unique offering in our letting agency software you can now upload and share documents relating to your rental properties.
You can upload documents such as energy certs, terms of engagement, signed leases etc to your Rentview agency account. Whilst you are uploading the lease documents you can choose weather to share with your landlords or not.
We would love to hear your feedback on this new feature and what you would like to see next.
Many thanks
by Rentview
Letting agency accounts update
We have been busy gathering feedback from our users and implementing changes to improve your experience and needs with your Rentview agency account. So what’s new?
With the development team’s time spent primarily on accounting and preparing the client account for the last quarter of 2012, there was not a huge amount of visual changes to Rentview. Your Rentview account will now track all monies in and out of your client’s account in line with regulation.
Via the Accounts toolbar there are now 5 Tabs
Rents- The “Rents” tab allows you to track what rents are overdue, due today and due within the next seven days. This is shown through a traffic light system. Here, you can reconcile the payments as received and partially paid. As you know, this is can be the busiest part of the maintenance of your letting agency accounts.
Statements- The “Statements” tab monitors what rents have been processed as received; either in your client account or in cash en route to be deposited into your client account.
Deposits- The “Deposits” tab reports on what tenancy deposits you are holding in your client account. This will only report on the deposits that are selected as held in client account when starting a new lease term on a property. Once a tenancy has ended after the lease term or prematurely the deposit can be reconciled out of the client account.
Fees– The “Fees” tab reports on what Agency Fees are currently being held in your client account. An agency fee will appear in your client account after you process payments from a landlord’s statement page as paid. An agency fee needs to be added as such under the landlord’s statement page under each monthly invoice. You can clear your agency fees from your client account into your business or office account as often as you wish.
Tradesman- The “Tradesman” tab allows you to track what deductions are in your client account and due to be taken from rental payments. A tradesman invoice is any deduction to be made from a rental payment which is not an agency fee. Deductions could represent a tradesperson, supplier, petty cash, ad hoc expenses etc. You can select any tradesman account to see what is currently outstanding in payment, what is in your client account and can be paid, and what was paid in the past.
Making your letting agency accounts easier to manage
All of the information here will allow you to reconcile and report on what monies are currently in your client account and who they belong to in line with client account regulation. An accounts summary tab in your agency configuration will report on the accumulated amounts. An accounts feature to be released in early 2013 will be the accounts statement / ledger page. This will show you the history of money in and out of your client account, similar to your bank statement.
That’s it for today folks, if you have any questions, you can get in touch with us on our Facebook!
by Rentview
Articles of interest
Data backup. One of the the key phrases that should be coming from every estate agency owner’s mouth on a monthly, weekly or even daily basis. It is a hot topic in the Rentview office at the moment, as we learn that several agencies are not backing up valuable data often enough. Some don’t even think of it to begin with! Obviously, as a property services provider, the day to day running of a lettings or estate agency will involve a lot of data entry and management. This is vital to smooth operation of the business, but the backing up of such data is CRITICAL to the survival of any business.
Say for example, you have the best in-house system an agency could dream of, data entry is done accordingly and managed to perfection. Unfortunately your office is the target of a freak accident next week where a firework sets it on fire. Now this is likely not to happen, but if you did lose your computers during an accident, that’d be the end of your company and its existence. There is no getting it back, unless you have done one of two things. A, Backed it up on external hard drives or B invested in a cloud-based system that provides data backup for you.
I cannot stress enough the importance of backing your data up on a regular basis and in a safe, secure way so that if you did burn down tomorrow, you could open the next day somewhere else easily. Most cloud-based software will be automatically backed up onto the main server regularly. I know on the Amazon S3 server we use it’s every hour. With more and more business being done digitally and important documents being sent to one another via e-mail and through software now is the time to develop a data back up strategy.
by Rentview
Welcome to this short blog explaining the term cloud computing how it works in terms of property management software and how it can transform your letting agency in terms of speed, service, reliability and more.
Hope you enjoyed this one and can see the advantages of cloud computing for your letting agency.
Cormac
So today in the office we are testing some new developments with the software set to roll out in the near future. I am going to briefly explain the first set of work which has been done and show you some sneak previews of what agency accounts are set to look like soon. If you look at the image below you can see a new button known as “landlord accounts” has been added to the system. This feature update was developed due to new legislation laid out by the N.P.S.R.A (National Property Services Regulatory Authority) requiring increased regulation of monies collected and paid out to landlord clients.
The new feature will allow agents to eliminate any errors made when taking in rental payments, adding the necessary deductions and forwarding payments to their landlords. Once a rent has been marked as paid, the landlord’s accounts page will automatically be updated to remind you of the money to then be paid/transferred to their account. For example look at the rent due below of €1400 on a property, normally this will be marked as paid and then I need to remember to forward on moneys owed to the landlord.
With the new feature (see the image below) the system automatically updates the landlord’s accounts page reminding you of the outgoing payment that is due to your landlord and ensuring the entire process is managed efficiently with NO mistakes.
Hope you look forward to the roll out of these new accounting features as we do and as always if you haven’t liked the Facebook page, do it now 🙂 and follow us on Twitter for more blogs and other great content. Thanks guys!
by Rentview
Included below is a short video explaining what the term ‘cloud computing system’ means is and and how it can help your business. A great quote from the video which sums up the term cloud computing is below:
‘A simple and more efficient way of buying and using technology‘. I will comment below on how it can specifically help your agency.
youtube http://www.youtube.com/watch?v=bZJ6yCz2lKs
So in short, the benefits include:
Through the use of an in-house cloud based system an agency can manage all its clients information in one easy to access location- from tenant references to landlord accounts and maintenance invoices you only need a wifi connection and your login! Great right?
Services are delivered via the internet whether its accounts software or a customer relationship management system or an overall enterprise software package. A letting agent can also pick and choose to what suits them with most SAAS (software as a service) providers will only charge you for a package that suits you and on a monthly subscription basis.
The speed at which you can operate your day to day running of the agency will drastically increase as you begin to automate re-occurring services or move them to the cloud rather than hard data. That’s it in a nutshell, the ability to transform your agency!
by Rentview
Product Development Update- After listening to agencies through out the country we understand that a huge headache for agents is generating the invoices for fees to landlords. Whilst its great to have the ability to generate an invoice as it represents revenue it can sometimes be a pain to generate the invoice. Not anymore!!
Now through Rentview you can generate an invoice for your agency in seconds, not only will the invoice be branded towards your agency but as always with Rentview’s Transparency it can be viewed on line for your landlords through their secure login via your agencies Sub domain.
Rentview’s application will also pre-set your monthly management invoices for the period of the lease. All agency invoices which are generate are located in your agency account section and with one print off you can have your end of month, quarter or annual vat returns ready.
Now letting agents can focus on what they do best.. Letting properties
Generating Agency Invoices with Rentview.com from Rentview on Vimeo.
As always we would be happy to hear your feedback on this topic.
Please feel free to comment, share , tweet etc.
by Rentview
Www.Rentview.com Set to Launch Inventory App for both App store and Android Smart phones
Summary: A brief look at how letting agents can reduce time and money spent on inventory reporting for landlords /tenants and reduce likelihood of disputes over deposit retention related to inventory condition.
The role of inventory in property management: Inventory is a factor involved in any tenancy agreement, a tenant must be happy with the property contents and its condition throughout before entering into a tenancy agreement and a landlord must do same when ending the tenancy and returning the security deposit to the departing tenant.
Problems that arise over Inventory in Property management: Often, a tenant and landlord or property manager may come into conflict over issues related to inventory, Irishlandlord.com writes ‘One of the most common areas of dispute between landlord and tenant relates to the contents of the property and its condition’, unfortunately the current practices for recording inventory of a property is extremely out dated and will prove very difficult to stand up in a legal dispute.
The Rentview Inventory App: Set to launch on the app and android stores in just over two weeks Rentview will set a new standard in the residential lettings market throughout Ireland for protecting both landlords , agents and tenants by using modern technology to provide detailed inventory reports that can be carried out on any Smart phone! This will save you valuable time and money as a property manager!
But where does the info go and how will I protect us against claims? But wait that’s not all, current and future users of the Rentview property management software will be able to upload their reports (VIA The Cloud) onto their Rentview accounts for safe storage. Access can be shared with a landlord or tenant by agent. If either party have anything to add to the report they can do so and a copy is then printed before a tenancy commences signed by both tenant and property manager.
About Rentview: Rentview is an internet based property management software solution designed by two former property managers with over 12 years experience in the Irish market. The software was developed to Manage, Build and Retain an agencies property portfolio, no matter what the size! Rentview Inventory only furthers our goals of saving property mangers hours of time per week, potential disputes with tenants and decreasing the overall costs associated with managing a property.
